Join Circare and help make a difference in the lives of youth and families in Onondaga County! Circare is a not for profit community based agency located in Syracuse, New York. Circare supports individuals and their families who encounter barriers to their health and wellness, both physical and behavioral, to develop the resources to live a satisfying and naturally interdependent life. Share in our commitment to providing person and family centered services that promotes personal choice, respect for diversity, individuality, and community inclusiveness.

Administrative Assistant to provide general administrative support, including triage and distribute messages, mail and tasks to the appropriate staff and/or department.  

Pay Rate: $19.23/hour

• Provides general administrative support.
• Monitors visitor access by using a sign-in sheet in accordance with Dept. of Health security requirements. Scan/log sign in sheet information daily.
• Identifies and manages waiting clients that are in need of attention and acts as a liasion between the clinical area and waiting room.
• Triage and distribute messages, mail, and tasks to the appropriate staff and/or department.
• Checks forms daily to see if forms are low and replenishes if needed.
• Completes tasks as assigned in ticketing system, following up, and resolving assigned tickets.  Assists Operations staff in monitoring ticketing board and forwarding tickets to the appropriate program/depts.
• Wipes down counters, chairs, and glass surfaces in Reception daily.
• Keeps Reception area and supply cabinets organized.
• Demonstrates working knowledge of Circare safety and evacuation plans, policies and procedures.
• Reports all building issues so issues can be resolved.
• Maintains supply/first aide inventory and orders as nessary.
• Completes projects and other duties as assigned.

Minimum Requirements

• Minimum of HS Diploma or equivalent.
• Multilingual a plus

Benefits:

• Medical Insurance (with employer-funded HRA-Health Reimbursement Arrangement)
• Wellness Benefits
• Dental, Vision, and Life Insurance
• Profit Sharing Plan and 401K option
• Flexible Spending Accounts
• Employee Assistance Program (EAP)
• Training and Continuing Education Opportunities
• Generous Paid Leave
• Paid and Optional Holidays
• Short and Long-Term Disability
• Paid Family Leave

Circare provides equal opportunity to all employees and applicants for employment, without regard to race, creed, color, sex (including pregnancy, gender identity and sexual orientation), parental status, religion, national origin, citizenship, status as a victim of domestic violence, age, military or veteran status, handicap or disability, family medical history or predisposing genetic characteristics or carrier status, marital status, family status, political affiliation, felony conviction record, status as a victim of a crime, or status as an employee who has complained about discrimination, filed a charge of discrimination, or participated in an employment discrimination investigation or lawsuit, or any other categories, status or activity protected by federal, state or local law.


Salary and hourly compensation ranges are provided in accordance with NYS law and are based on Circare’s good faith belief of what is accurate at the time of posting. Salary and hourly compensation offers are based on candidate's education level and experience relevant to the position and also take into account information provided by the hiring manager and program.

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